Electronic Data Submissions Labeling Specification
May 1, 2006

The labeling information should be in the body of your e-mail message or, if sending data via ftp, in a separate file. The message or separate file should have the following characteristics.

Precede each type of data with its specific header within brackets (like [Records by Company]) below. Add the specified information below each header. This is similar in format to a Windows style .INI file.

[Comments]
Any comments you care to make should go in this section.

[Data Dates]
Rundate= (can be mm/dd/yyyy OR yyyymmdd)
CoverageMonth= (yyyymm)
SubmissionMonth= (yyyymm)

[Records by Company]

<4-digit code assigned by Insure-Rite, Inc>=<number of records>, <company name 1>
<4-digit code assigned by Insure-Rite, Inc>=<number of records>, <company name 2>
<4-digit code assigned by Insure-Rite, Inc>=<number of records>, <company name 3>
<4-digit code assigned by Insure-Rite, Inc>=<number of records>, <company name 4>

[Data Files] (Necessary only when using ftp)

file1=<File name 1>
file2=<File name 2> (list as many files as needed)

[Technical Contact]

LastName=
FirstName=
VoicePhone1=
VoicePhone2=(optional)
Fax=
E-mail=(optional)
Title=(optional)
Gender=(optional)
Address=(optional)
City=(optional)
State=(optional)
Zip= (optional)

WantsIncompleteDataReportSummaries=true or false (optional)
WantsIncompleteDataReportDetail=true or false (optional)

Explanation of Labeling Elements

Rundate

This is the date the data was extracted from the production computer and should be as close to 1st and 15th of each month for personal lines; and, the 1st of each month for commercial lines. The respective deadlines are the 7th and the 21st for personal lines, and the 7th for commercial lines.

Coverage Month

This is the calendar year and month for which "in force" coverage is being reported.

Submission Month

This is the year and month for which data is being submitted.

4-digit code assigned by Insure-Rite, Inc.

This is also referred to as "Control Code" or "Assigned Code". This unique code is assigned to an individual insurance company when it first starts submitting data to Insure-Rite. That company keeps and uses this code whenever submitting data or communicating with Insure-Rite. An insurance company group may be made up of several companies which each have their own unique code. These codes are never assigned at the insurance company group level.

WantsIncompleteDataReportSummaries

By setting this equal to "true" you are asking that an "Incomplete Data Summary" report be sent to the person listed in the same section.

WantsIncompleteDataReportDetail

By setting this equal to "true" you are asking that an "Incomplete Data Detail" report be sent to the person listed in the same section

Other submission level labeling elements exist but are either self-explanatory (i.e. Last Name) or are defined elsewhere.